SLT in the News

Fundraising Assistant Job Opening

Author: Solano Land Trust
Date: Jul 01, 2014

Job Description

Position: Fundraising Assistant

Supervisor: Associate Director

Committees: Community Engagement Committee

Employment Type: Full-time non-exempt position with a six month introductory period

Compensation: Competitive salary based on skills and experience

Hours: Generally 8:00am to 5:00 pm M-F with some flexibility

Job Summary

The Fundraising Assistant supports Solano Land Trust (SLT) staff (primarily the Executive Director and the Associate Director) to ensure efficient operations for all fundraising initiatives. The Fundraising Assistant provides overall administrative support in the development department and provides assistance in the overall operation of the department, much of which is confidential in nature. This person leads the coordination of fundraising events, assists with appeals and campaigns and is responsible for managing the donor database.

This person will provide assistance to the Associate Director with all aspects of planning and executing events, including correspondence, database and production management; and administrative support, such as budget tracking, participant and sponsor tracking, filing, and meeting preparation. The Fundraising Assistant supports the Associate Director in the management of all event committees, and must be able to lead and/or attend meetings as well as attend fundraising events occasionally on weekends and after hours.


Solano Land Trust (SLT), a 501(c)3 public-benefit organization owns over 10,000 acres of land which includes grazing lands, vernal pools and tidal and managed marshes. SLT is supported by grants, grazing income, endowment income and support from City of Fairfield open space districts and Solano County (parks). Our fundraising activities are designed to create long-term stability for SLT. We are an equal opportunity employer.


Daily Operations

  • Work with development department to create monthly fundraising plan
  • Coordinate Community Engagement Committee meetings, to include preparing agenda and notes, tracking progress and follow-up
  • Schedule appointments with prospective donors and business partners
  • Assist with the production matrix for annual appeals and special campaigns
  • Manage all aspects of DonorPerfect
  • Create and run reports in DonorPerfect
  • Keep Business Partners in Conservation list current on web and print material
  • Coordinate marketing material and manage print process
  • Assist in researching and writing grants
  • Coordinate monthly grant meetings with SLT staff and update grant tracking spreadsheet
  • Social media/web input and coordination
  • Collect and manage sponsor logos

Data Management

  • Assist in maintenance of database, including solicitor lists and in kind gifts
  • Update information in DonorPerfect
  • Implement process improvements, create and maintain standards for data entry and maintenance
  • Write and run reports to track income, support "moves management" and create mail merges
  • Run statistical and other reports on donations
  • Assist in tracking income goals
  • Reconcile monthly donations in DonorPerfect with report from QuickBooks

Special Events

  • Assist Executive and Associate Directors with all event correspondence, including committee solicitation letters, invitations, response follow up, and acknowledgements
  • Maintain up to date event data in DonorPerfect including event ticket buyers, sponsors, and attendees
  • Lead event coordination including event themes, logistics, and timelines
  • Assist with management of volunteers, where appropriate
  • Work with consultants or contractors, where appropriate, to assist in managing events
  • Assist in management of production and distribution of printed materials, including invitations and programs
  • Attend and provide leadership at Event Committee meetings and provide support to Committee members where necessary, including solicitor list management, agendas and notes

Position Requirements

Minimum Education, Skills, Experience

  • Bachelor's degree [or the equivalent of five years of fundraising and administrative support experience]
  • Ideally, the candidate must possess two or more years of fundraising, event management or administrative experience
  • Previous database experience is a must
  • Grant research and writing experience a plus
  • Must be organized, detail-oriented and able to multi-task
  • This position requires interaction with colleagues, committee members, donors, vendors and members of the public via telephone and email as well as in person
  • Strong verbal and written communication skills and good judgment are essential
  • The ideal candidate will possess imagination and enthusiasm and is a strong self-starter who can also work well with colleagues and volunteers
  • Candidates must be able to work some evenings and weekends as required to support events (up to six times per year)
  • Experience with Constant Contact, social media and website management a plus
  • Non-profit experience a plus
  • Positive attitude and good customer service a must!

Salary and Benefits

Competitive salary based on experience. SLT provides a portion of the employee's health, dental, and vision insurance, matches up to 2% of employee's contribution toward their 403.b retirement account, and provides eleven paid holidays and two weeks of vacation per year.

Qualified candidates please submit cover letters and resumes to: No phone calls, please. Job posting closes 7/31/14 Applications will be reviewed at the end of July/first of August. Thank you